Fishbulb AI

AI that works for your business not the other way around

We design and build practical AI solutions that integrate with your existing systems, reduce operational costs, and give your team the tools to do more with less. No hype. No black boxes. Just measurable results.

What are AI Agents?

AI built around how your business actually works

Every business has processes that take too long, cost too much, or fall apart when one person's unavailable. We build AI into those workflows, not as a bolt-on, but as part of how the work gets done.

Tailored AI solutions

We don't sell off-the-shelf AI products or bolt-on tools that create more problems than they solve. Instead, we work with you to identify the highest-impact opportunities in your business, then design and build AI solutions tailored to your operations, your data, and your goals.

Identify high-impact automation opportunities

Design solutions tailored to your workflows
Build tools that integrate with your existing systems

Deliver measurable improvements to efficiency and cost

What AI can do for your business

AI isn't about replacing your team. It's about removing the bottlenecks that slow them down. Here's where we see the biggest impact for businesses like yours.

Intelligent Workflow Automation

We build AI-powered automations that handle repetitive, rule-based work such as data entry, document routing, approval workflows, and status updates. Your team stays focused on the work that requires real judgement.

Custom AI Tools

Some solutions don't exist yet. We design bespoke AI tools that analyse data, generate reports from unstructured information, and help your team make faster, better-informed decisions.

AI Chatbots & Virtual Assistants

Give customers and team members instant access to information. Our AI assistants understand intent, maintain context across conversations, and draw from your business data to deliver accurate answers.

Intelligent Document Processing

Extract and process information from invoices, contracts, forms, emails, and reports automatically. Reduce manual data entry, minimise errors, and unlock valuable information hidden in documents.

AI Analytics & Insights

AI can analyse more data than any human team. We build dashboards and predictive models that surface trends, patterns, and anomalies so you can make decisions based on evidence.

AI Strategy & Consulting

Not sure where to start? We'll assess your operations, identify quick wins, and create a practical roadmap showing where AI will deliver the most value for your business.

Built around your business,
not around the technology

AI projects fail when they start with the technology and go looking for a problem.
We start with your business.

Discovery

Once we’ve identified the highest-impact opportunities, we design a solution architecture that integrates with your existing systems. We define what success looks like and agree on measurable outcomes before development begins.

Design

Once we’ve identified the highest-impact opportunities, we design a solution architecture that integrates with your existing systems. We define what success looks like and agree on measurable outcomes before development begins.

Build & Integrate

Our team builds your AI solution with a focus on reliability and seamless integration. We deliver working components early so you can test, provide feedback, and refine as we go.

Optimise & Scale

AI improves over time. Once your solution is live, we monitor performance, fine-tune accuracy, and identify opportunities to expand automation across additional workflows.

Why businesses choose Fishbulb for AI

Many firms will write you an AI strategy. We'll do that too — but then we actually build it. Our team designs, develops, deploys, and supports custom AI solutions end-to-end.

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We build, not just advise

Many firms will write you an AI strategy. We'll do that too, but then we actually build it. Our team designs, develops, deploys, and supports custom AI solutions end-to-end.

Your systems, not ours

We don’t force you onto a proprietary platform. Everything we build integrates with your existing software ecosystem: your CRM, ERP, databases, and internal tools.

Practical, not theoretical

We focus on solutions that work in real operations. Edge cases are handled, error states are managed, and your team is trained to use the system confidently.

Context-aware AI that remembers

Our AI systems retain context across interactions, understand your business processes, and deliver increasingly accurate results as they learn from usage.

Since 2009

We’ve been solving complex business problems with software for over fifteen years. AI is simply the newest tool in a long track record of delivering practical technology solutions.

Common questions

Answers to some of the most common questions businesses ask when exploring AI solutions.

Is AI right for my business?

If your team spends time on repetitive tasks, makes decisions based on large volumes of data, or handles high volumes of customer interactions, AI can almost certainly help. The best way to find out is to start with a conversation, we'll give you an honest assessment of where AI fits and where it doesn't.

How long does an AI project take?

It depends on the complexity of the problem being solved, but most projects begin delivering results within 4 to 8 weeks. We take an iterative approach, starting with a focused solution that proves value quickly, then expanding from there.

Will it work with our existing software?

Yes. Integration with your existing systems is a core part of every project. We regularly connect AI solutions to CRMs, ERPs, accounting systems, internal databases, and custom business tools.

What if our data isn't clean?

Most businesses have messy data, and that's normal. Part of our process is building solutions that can handle inconsistent or incomplete information while also helping you improve data quality over time.

How much does it cost?

Every AI solution is scoped individually based on complexity and impact. Before any work begins, we provide a clear proposal outlining the project scope, expected outcomes, and pricing so you know exactly what you're investing in.

Do we need an AI strategy first?

Not necessarily. If you already know the problem you want to solve, we can move directly into solution design. If you're unsure where to start, our AI strategy consulting helps identify the opportunities that will deliver the most value.

Ready to see what AI can do for your business?

Book a free consultation with our team. We'll discuss your challenges, identify opportunities, and give you an honest assessment of where AI can make the biggest impact for your business.

Who We’ve Helped

From construction and consultancy, to printing and engineering, we’ve developed countless custom solutions for businesses like yours.

Kirstie Wells
Global Office Manager, C3 Global
Fishbulb Solutions turned our membership database around, boosting member engagement and satisfaction. Their expertise now extends across all our digital platforms. Unquestionably recommend for any app, website, or database needs!
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Michael Baker
Formerly of Vodafone Australia Pty Limited
Andrew and the team at Fishbulb Solutions demonstrated exceptional expertise in developing a custom data centre asset management software tailored for us. Their quick grasp of our complex data and proactive guidance through the software creation process was impressive. While we didn't have the opportunity to implement the solution due to corporate changes, the professionalism and quality of what was delivered were outstanding.
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Jodie Williams
Director, Action Dance Academy
For 15 years, Fishbulb Solutions has been our go-to for navigating the complexities of dance studio administration. Their bespoke software eclipsed every generic option we tried, which consistently failed to meet our unique needs. The customer portal and web enrolment system they introduced were game changers, slashing our administrative workload and virtually eliminating our paperwork. They are not just a vendor; they are a cornerstone of our operational success, significantly cutting costs and streamlining processes. For businesses swamped by admin, a call to Andrew's team could be the turning point you're looking for. Their approach is not only effective but also a pleasure due to their collaborative spirit.
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Danny Gellert
Directorof Cello Paper Pty Ltd
I’ve had the pleasure of overseeing our partnership with Fishbulb Solutions for the past 12 years. Our requirement was straightforward but vital: enhance our SAP Business One ERP software with a user-friendly pallet labelling and dispatch system. This system is essential for smooth operations in our extensive facility in Western Sydney, spanning over 200+ square feet and catering to diverse markets like packaging, industrial papers, and healthcare.
Fishbulb Solutions exceeded our expectations. They delivered a custom barcode, labelling, and dispatch application that not only seamlessly integrated with our existing systems but also offered ease of use for both our administrative and warehouse staff. What truly set Fishbulb Solutions apart was their ability to provide this advanced solution at a fraction of the cost quoted by other SAP business partners.
This project has been a notable step in improving our operational efficiency, aligning with our commitment to service and innovation. Fishbulb Solutions has demonstrated their expertise and value, and while our collaboration is just one part of our ongoing efforts to excel in the paper manufacturing industry, their contribution has been significant and appreciated. I wholeheartedly recommend Fishbulb Solutions for their proficiency and cost-effectiveness.
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Greg Aylet
Former Manufacturing Excellence Manager, Vinidex Pty Ltd
At Vinidex Pty Ltd, we recognised the need to modernise our OH&S reporting process. To achieve this, we turned to Fishbulb Solutions, renowned for their expertise in UI/UX design and prototyping. Our goal was to explore the potential of a digital solution that could replace our traditional paper-based system.
Fishbulb Solutions excelled in this task, delivering a prototype that perfectly balanced user-friendliness with functionality. Their work provided us with a tangible representation of what a fully digital OH&S reporting system could look like. Although our upper management ultimately decided to retain the paper-based system, the prototyping process was invaluable. It not only gave us a clear cost estimation for potential development but also a deeper understanding of the practicalities and benefits of digital reporting systems.
This engagement with Fishbulb Solutions was a significant step forward in our digital transformation journey, showcasing their exceptional skills in UI/UX design and the value of prototyping in making informed business decisions.
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Graeme Deaker
Former Director – WSPGroup
At WSP Group, our collaboration with Fishbulb Solutions has brought about a meaningful enhancement in our project management processes. They crafted a customised project management system that precisely caters to our needs. A key component of this system is its custom CRM tool, which has been pivotal in efficiently managing staff and tracking their project tasks. The system also features an adept document management system, significantly improving our handling of extensive documentation.
An important aspect of the software is its reporting capabilities, which offer detailed insights into actuals and forecasts across all engineering disciplines, facilitating more strategic decision-making. Additionally, it includes a compliance auditing checklist, ensuring our operations align with industry standards. Remarkably, Fishbulb Solutions delivered this comprehensive system at a cost that is exceptionally competitive in the market, providing substantial value for our investment.
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Ben North
Former Managing Director, Waterman AHW Pty Ltd
When Waterman AHW found itself in need of expert intervention to enhance a FileMaker Pro project management application, originally developed by an ex-employee, Fishbulb Solutions rose to the challenge with exceptional skill. Their team demonstrated remarkable proficiency in taking over the existing system, quickly identifying areas for improvement and implementing strategic upgrades.
The initial focus of Fishbulb Solutions was on revamping the backend database. Their efforts in this area not only streamlined data processes but also significantly bolstered the overall performance and reliability of the system. The enhanced reporting capabilities introduced by Fishbulb Solutions brought a new level of depth and clarity to our project analytics, enabling more accurate and comprehensive tracking of project milestones and financials.
A critical aspect of their intervention was the overhaul of the user interface. The new design they implemented was not just aesthetically pleasing but also intuitively structured, making it far more user-friendly. This redesign proved invaluable in simplifying the onboarding process for new staff, reducing training time, and increasing overall user adoption and satisfaction.
Beyond these improvements, Fishbulb Solutions integrated advanced features that further elevated the application's functionality. This included the incorporation of a custom CRM tool, which streamlined staff management and task tracking. The effective document management system facilitated better organization and accessibility of important project documents. Additionally, the inclusion of a compliance auditing checklist ensured that our projects adhered to the necessary standards and regulations, adding an essential layer of governance and quality control.
The transformation brought about by Fishbulb Solutions has been a game-changer for Waterman AHW. Their ability to successfully take over from the previous developer and significantly enhance the system's capabilities has not only improved our day-to-day operations but also demonstrated their expertise in managing and upgrading existing software systems. This has instilled great confidence in our team, knowing that our project management infrastructure is now more robust, efficient, and aligned with our evolving business needs.
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Nick Amiradaki
Former CTO, HQCorp
At HQ Corp, we faced specific challenges with our existing Pipedrive CRM tool, particularly concerning customisation limitations that were impacting our sales efficiency. Recognising the need for a tailored solution, we turned to Fishbulb Solutions for their expertise in UI/UX design and prototyping. Their team quickly grasped the nuances of our industry and translated these insights into a custom app design that not only replicated the features we valued in Pipedrive but also addressed the critical gaps affecting our revenue.
While we ultimately put the development on hold due to industry changes and subsequent financial constraints, the prototype provided by Fishbulb Solutions was exceptional. It precisely captured our requirements and demonstrated their remarkable ability to understand and materialise our needs into a functional software design. We were thoroughly impressed with their swift and accurate response to our industry-specific challenges and highly recommend them to anyone seeking expert UI/UX design and prototyping services for custom software applications.
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Shelagh Poray
Owner and Director, MindQuest/The NSW Talent Centre Pty Ltd
As the owner and director of MindQuest and The NSW Talent Centre Pty Ltd, I've long relied on a custom FileMaker Pro solution I personally developed and maintained. However, the need for an advanced online enrolment system became apparent as we expanded our course and event offerings. That's when I approached Fishbulb Solutions.
Their team not only understood my unique requirements but also created an online system that seamlessly integrates with my existing FileMaker Pro setup. This new system adeptly manages all aspects of our courses and events, from online enrolment to handling online payments. Moreover, Fishbulb Solutions implemented a custom email marketing tool within the system, which allows me to create email templates and selectively send marketing materials and administrative correspondence for specific courses or events.
Despite not being the most tech-savvy person, I find the system extremelyintuitive and easy to navigate. The efficiency it has brought to the management of MindQuest and The NSW Talent Centre is invaluable. I am thoroughly impressed with the work done by Fishbulb Solutions and highlyrecommend their services to anyone looking to develop bespoke software solutions.
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